The Journey to Maintenance Excellence: Storeroom Integration (Part I)


Storeroom and maintenance, repair, and operations (MRO) buying are other important pieces of maintenance excellence. The goal is to have the parts availability to support the asset-care strategy. Everyone within the maintenance operation will find that they have to have some parts stored on-site. How this material is handled and how much inventory is needed will depend on how effective your maintenance program is.

There are many areas that need attention:

  • Storeroom numbering scheme
  • Storeroom layout and material placement
  • Identification of slow-moving, critical, and obsolete materials
  • Storeroom access
  • Storeroom staffing
  • Storeroom and MRO-buyer work processes
  • Material delivery and receiving
  • Interface between the storeroom and maintenance work processes
  • Kitting, warranty recovery, and rebuildable-material process
  • Establishing an annual and cycle-count process
  • Establishing key performance indicators (KPIs)

When creating a storeroom, it is important that it is carefully designed, that the staff is trained, and that it is supported with a CMMS/EAM system. Materials must be stored in an environment where they can be kept for some time without being degraded, and they must be secure so that adjustments are kept to a minimum when counts are compared to the system quantity.

One of the most important processes is that parts must be charged when they leave the storeroom. It is best practice to charge the parts to the work order and to decrement the parts from the inventory when the work order is closed. The technologies available for storerooms are extensive and constantly changing. Traditional shelving and human staffing in a wire-fence storeroom is being replaced with vending machines or RFID tagged items that can be scanned into mobile devices by the technician. Whatever technology you use, the basics still remain the same. You must be able to reliably find the right part quickly, it should be of adequate quality, and it should be charged against the cost of maintaining the asset.

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Kris Bagadia is a world-renowned CMMS/EAM expert. He is the founder and CEO of PEAK Industrial Solutions, LLC, a firm specializing in maintenance consulting, training and computerized maintenance management system (CMMS) implementation. He has helped a wide variety of clients ranging from universities to hospitals to manufacturing plants to turn their maintenance into profit centers through comprehensive maintenance efficiency assessments (audits). He has helped dozens of clients save money, reduce downtime, and convert from reactive to proactive maintenance. Visit for more information.
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